March 24-26 + May 5-7 // Food Vendor Application

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Do you make high-quality, delicious food and beverages? Do you want to be part of a fun weekend with music, art, and Calgary’s awesome creative community? If you answered yes, then please read below for more info on how to apply to the March 24-26 an/ord May 5-7 Market Collective.

Important Information For Food Vendors:

♥ Prepared food products are permitted at the Market Collective. These items can be prepared off-site and sold at the MC, or prepared off-site and heated on site to serve.
♥ Access to water is provided.
♥ Access to electricity is provided.
♥ Access to kitchen facility is provided upon request.
♥ Each food vendor must complete an Alberta Health Services form upon acceptance to the Market Collective and must comply with all AHS rules.
♥ Each vendor must comply with our environmental expectations and Green Event Services’ Low Waste Event Standards. Our goal is a zero waste event. All food ware and sampling items must be certified compostable, and approved by Green Event Services prior to the event.
♥ All food vendors are responsible for providing their own hand washing station and planning their space accordingly to accommodate this station.

If you are interested in applying to either market, please send us an email with your answers to the questions below. Please include 5-7 images of the food/beverages that you would like to sell. (Please send these as attachments to the email)

Email: hospitality@marketcollective.ca
Subject Line: March 2017 Food Application or May 2017 Food Application
***Please note, if you wish to apply for both, you must send in 2 separate applications***

♥ Company Name:
♥ Contact Name:
♥ Telephone:
♥ Address:
♥ Email:
♥ Website/blog:
♥ Twitter:
♥ Instagram:
♥ Facebook:
♥ Please give a brief description of the food/beverages that you would like to sell:
♥ Please give approximate pricing of your food/beverages:
♥ What methods do you use to let people know that you will be attending the MC?
♥ Table or booth size you are applying for? (Table, 10×6 booth):
♥ Table or booth set-up dimensions (width x length x height):
♥ Do you require power? (Power is an additional $25)
♥ Do you require use of the kitchen? (Kitchen use is an additional $25)
♥ Do you require additional tables or chairs? (Additional tables are $10/each, chairs are complimentary)
♥ Do you have any other special requests?

Deadline to apply: February 10, 2017
Final notifications: February 17, 2017

♥♥ Thank you for applying! ♥♥


Information

Date:

Friday, March 24
Saturday, March 25
Sunday, March 26

Friday, May 5
Saturday, May 6
Sunday, May 7

Hours of Operation:

Friday: 4:00pm – 9:00pm
Saturday: 10:00am – 6:00pm
Sunday: 10:00am – 6:00pm

Food vendor fee:

Each space includes:

♥ One table and two chairs
♥ 3 Days of the event (Friday, Saturday and Sunday)

6′ X 3′ table – $350 plus GST
10′ X 6′ booth – $450 plus GST

6’ X 3’ Non-profit discounted table – $297.50 plus GST
10’ X 6’ Non-profit discounted booth – $382.50 plus GST

Special notes

♥ Food vendors are welcome to share their space with another vendor (both need to apply).
♥ The vendor fee should be paid within a week of acceptance. (Please read below for payment options)
♥ If you have any specific requests, please let us know and we will try our best to accommodate you.

Payment options:

You can pay for your table or booth in four ways:

1) Email transfer
2) Cheque
3) Credit card (Visa, Mastercard, Discover, Amex)
4) Paypal

Rules and FAQ:

What are the Hours of Operation? What time is set-up?

Hours of Operation:

Friday: 4:00pm – 9:00pm
Saturday: 10:00am – 6:00pm
Sunday: 10:00am – 6:00pm

Set up:

Friday: 12:00pm – 3:30pm
Saturday : 9:00am – 9:45am
Sunday : 9:00am – 9:45am

We ask that food vendors set up between 12:00pm-3:30pm on the Friday of the event date. Doors open on Friday at 4:00pm, and at that point every space should be completely ready. Remember that there are going to be many other artists and musicians setting up, so it’s necessary to arrive on time.

Leaving early:

We have a policy that food vendors should not leave before the end of the event. If there is a pressing concern, or emergency, please inform us at the event before packing up. If there is no valid reason, this will affect your involvement with the MC in the future.

Where is the venue located?

The event is located at the Chinese Cultural Centre 197 1st Street SW

Should I bring anything else for my table?

Yes! We encourage all food vendors to bring anything you want to decorate your space. Table cloths, shelves, anything!

What time does the Market Collective end?

The Market Collective runs until 6pm on Sunday, at which time we will start take down.

What form of payment is there at the Market Collective?

Because food vendors keep 100% of their commission, food vendors are responsible for their own payments.  Please bring any systems that you use and your own float! There will be an ATM available on-site for people to withdraw money.

If you are interested in using Square, please visit our MC Square blog post and reserve your square through us.

What if I need to cancel my table?

To obtain a full refund, food vendors must cancel no later than 3 weeks before the event date. A $25 administration fee will be charged on all refund requests.

How do we know what table is ours?

We will have a floor plan set up and copies will be available at the entrance of the space. Find your name and you will find your corresponding number.  Every table is numbered and there’s also a floor plan that shows the tables and their numbers.

Is my equipment safe to leave overnight?

Yes, the building is a secure and safe space to confidently leave your work overnight. However, please note that Market Collective is not liable for lost or stolen items.

Thanks so much for your support with the Market Collective!

SITE  BY NICOLE IRENE & JENN KITAGAWA

© 2017 ♥ Market Collective ♥